UTLearn: UT Austin’s Campus-Wide Employee Training System to Launch April 2016


UTLearn will be UT Austin’s first University-wide employee training management system, replacing the functionality of TXClass and the Compliance Training System (CTS). To further support President Gregory L. Fenves in his vision for a more excellent, effective, and efficient UT, ASMP 2.0 will be rolling out the first phase of UTLearn in April 2016.

UTLearn, powered by Cornerstone, is designed to house employee and compliance training and offers many benefits over the existing systems:

  • Campus-Wide – Allows one location for all employee training
  • Efficient Management – A central system provides Colleges, Schools and Units (CSUs) the opportunity to retire shadow systems and manual processes, and to manage training with minimal IT support
  • User Friendly – Training is fully searchable by title, keywords, and descriptions
  • Reporting and Metrics – Options for timely review of employee training statuses and progress
  • Workday Integration – Allows review of completed training in Workday, UT Austin’s new Financial and HR system

Kati Elliott, UTLearn Project Lead, highlights that, “UTLearn will benefit UT Austin by reducing the amount of manual work needed to track employee training and will provide greater functionality to CSUs. Additionally, CSUs will benefit from reducing or eliminating the expense and time commitment needed to manage shadow systems and manual processes.”

“Other benefits to campus include the ability for units to host online training content, enforce prerequisites, and configure and manage training communications along with other features previously unavailable at the University,” Kati adds.

In order to support campus in this transition, and to manage the greater functionality, structured training will be provided. Receiving this training will ensure a more streamlined training experience on the system. CSUs have the opportunity to rethink business processes that currently drive training to most effectively take advantage of the new platform.

UTLearn, scheduled to be rolled out in phases, will initially be geared to staff, faculty, and student employees and affiliate training. Future phases will layer in additional functionality.

Interested in learning more? Visit the UTLearn wiki or contact utlearn@austin.utexas.edu.